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Privacy Policy

Last Updated: July 17, 2026

AlmariSuite is operated by Roshan Digi Labs (Private) Limited ("AlmariSuite," "we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose, and protect information when you use AlmariSuite.

1. Information We Collect

Account and Business Information: When you register for AlmariSuite, we may collect your name, email address, phone number, account credentials, business name, business contact details, and profile preferences.

Customer and CRM Data: You may add information about customers, organizations, leads, tasks, reminders, invoices, notes, and transaction history. You are responsible for having an appropriate legal basis to provide and use this information.

Invoice and Payment Records: AlmariSuite stores the information needed to maintain your business ledger, such as invoice totals, outstanding balances, payment amounts, currency, payment status, dates, refunds or dispute adjustments, and limited provider references used to match a payment to an invoice.

Technical and Usage Information: We may collect device, browser, IP address, security, diagnostic, and feature-usage information needed to operate, protect, and improve the service.

2. How We Use Information

We use information to:

  • Provide, maintain, secure, and improve AlmariSuite.
  • Manage customer, invoice, reminder, and payment workflows.
  • Create online invoice checkout requests and reconcile payment confirmations received from Whop.
  • Display invoice balances and payment status in your account.
  • Facilitate WhatsApp click-to-chat links.
  • Provide support and send operational or security notices.
  • Prevent fraud, abuse, and unauthorized access.
  • Comply with legal and regulatory obligations.

3. Online Invoice Payments and Whop

Online invoice payments offered through AlmariSuite are processed through Whop Paymentsand Whop's payment or financial partners. AlmariSuite creates the invoice and records payment status, but AlmariSuite does not receive, hold, settle, or control client payment funds. AlmariSuite is not a bank, wallet, escrow service, or payment custodian.

Clients enter their payment information into checkout interfaces provided by Whop. AlmariSuite does not receive or store full card numbers, card security codes, or client bank-login credentials. We may receive limited transaction information from Whop, including a payment or checkout identifier, amount, currency, status, timestamps, and related refund or dispute status so that we can update the correct invoice.

Businesses that enable online payments must create a connected Whop account and complete the identity, business, compliance, and payout verification required by Whop and its financial partners. This may include KYC identity verification, government identification, business or tax information, and bank or payout details. That sensitive information is submitted to Whop through Whop's onboarding or payout interfaces. AlmariSuite does not store the identity documents or bank credentials submitted in those interfaces.

Without successful Whop verification, a business cannot receive online invoice payments or withdraw funds through this feature. AlmariSuite may receive and display the connected account's readiness status, required-action notices, and whether payment or payout capabilities are enabled.

4. Third-Party Payment Services

Whop independently processes information under its own terms and privacy practices. Its services may be subject to eligibility, verification, regional availability, reserves, processing periods, fees, refunds, disputes, and other requirements set by Whop or its financial partners.

Whop transaction charges:As of this Policy's Last Updated date, Whop publishes a base processing charge of 2.7% + $0.30 per successful domestic card transaction. Whop also publishes additional charges for international cards, currency conversion, certain alternative payment methods, financing, disputes, and payout methods. These charges are imposed or deducted by Whop, not collected or held by AlmariSuite, and may change under Whop's current pricing and account terms.

Before enabling online payments, review the Whop Fees page, the Whop Privacy Policy and Whop Terms of Service. Payment or payout questions involving money movement, verification, or financial-account access may need to be handled directly by Whop.

5. WhatsApp Integration

AlmariSuite uses WhatsApp's standard click-to-chat feature to open WhatsApp with a pre-filled message. We do not access your personal WhatsApp account, read your private messages, or store your WhatsApp chat history.

6. Information Sharing

We may disclose information to service providers that help us host, secure, support, and operate AlmariSuite; to Whop when you choose to use online payments; when required by law; or as part of a business reorganization. We do not sell customer or CRM information for monetary consideration. AlmariSuite never possesses client payment funds.

7. Data Security and Retention

We use administrative, technical, and organizational safeguards designed to protect information from unauthorized access, alteration, loss, or disclosure. No internet transmission or storage system is completely secure, so absolute security cannot be guaranteed.

We retain information for as long as reasonably needed to provide the service, maintain accurate business records, resolve disputes, enforce agreements, prevent abuse, and meet legal obligations. Whop and its financial partners apply their own retention requirements to payment, KYC, compliance, and payout information.

8. Your Rights and Account Deletion

Depending on where you live, you may have rights to access, correct, delete, or restrict certain personal information. You can update business information in AlmariSuite and can request permanent account deletion from the Settings page.

Account deletion removes your AlmariSuite account and associated active CRM data subject to security, backup, fraud-prevention, and legal retention requirements. It does not automatically delete information retained independently by Whop or its financial partners. Requests concerning Whop-held payment or verification information must be made to Whop under its privacy policy.

9. Changes to This Policy

We may update this Privacy Policy as AlmariSuite changes. We will post the revised version on this page and update the date above. Material changes may also be communicated through the service or by email where required.

10. Contact Us

For questions or privacy requests, contact [email protected].